LHP572 Housing, Asset, Repairs and Compliance Management Solution

Preliminary Market Engagement (PME) Notice

Lincolnshire Housing Partnership – Housing Management System (HMS) and Repairs Management System (RMS) — Integrated, Best-of-Breed, or Hybrid Configurations

(For Market Information Only – Not a Call for Competition)

Introduction and Purpose

Lincolnshire Housing Partnership (“LHP”) is a not-for-profit housing association managing approximately 12,177 homes across seven local authority areas in Lincolnshire, supporting more than 20,000 residents. LHP employs around 457 colleagues, including an internal Direct Labour Organisation (DLO) of approximately 124 field operatives, and has an annual turnover of circa £66.6m (2024/25). LHP is guided by its vision of creating “Places to be proud of”. LHP is considering a future procurement of replacement Housing Management System (HMS) and Repairs Management System (RMS) solutions. These may be delivered as a single integrated suite, as best-of-breed components, or as a hybrid configuration. The purpose of this Preliminary Market Engagement (PME) Notice is to:

• Inform the market of this potential future opportunity. • Gather insight into available solutions, capabilities, and delivery models. • Understand the maturity of modern HMS and RMS solutions across the housing sector. • Assess usability, functional coverage, environmental performance, security and GDPR compliance. • Shape the LHP’s procurement strategy, specification, and evaluation approach. • Test the proposed lot structure, indicative contract term and commercial models with the market. This notice is issued for information and market engagement purposes only. It does not constitute a call for competition, nor does it commit LHP to undertake a procurement. Background

LHP is currently delivering its “Everyday Better” change programme and holds a G1 / V2 / C2 regulatory rating, with an explicit ambition of achieving a C1 Consumer Standard rating by March 2027. LHP operates a range of core systems supporting housing, income,