Asset Compliance and Assurance Software

Purpose of Engagement -

The Guinness Partnership is undertaking preliminary market engagement to explore available software solutions capable of reading, categorising, validating, and managing compliance certificates associated with gas, electrical, and water inspections. This engagement is intended to: Understand the capabilities of the market

Inform future procurement strategy and specification

Identify innovative or emerging solutions

Assess delivery models, implementation approaches, and commercial options

Participation in this engagement does not constitute a commitment to commence a procurement or award a contract. Background and Context -

The Guinness Partnership owns and manages over 70,000 homes and is responsible for ensuring ongoing compliance with statutory requirements relating to gas, electrical, and water safety. Compliance evidence is typically provided in a range of certificate formats (e.g. PDF, scanned documents, digitally generated reports) produced by multiple contractors and inspection providers. Guinness is seeking to explore software solutions that can help automate and improve the accuracy, efficiency, and assurance of compliance certificate management. Scope of the Requirement -

Interested suppliers are invited to provide information on solutions that can support some or all of the following capabilities:

1. Certificate Ingestion and Reading

• Upload or automated ingestion of gas and electrical compliance certificates
• Ability to read and extract data from:
• Native digital certificates
• Scanned documents
• PDFs and image-based files
• Use of technologies such as OCR, document intelligence, or Al-driven data extraction

1. Data Extraction and Categorisation

• Automatic identification and categorisation of certificate types (e.g. Gas Safety Record, EICR)
• Extraction of key data fields, potentially including:
• Property address / unique property reference
• Inspection date
• Expiry date / next due date
• Engineer or contractor details
• Ins